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NEMIS Portal 2024: Registration, UPI number, Requirements And Modules

Joseph Wenani
13 Min Read

Are you looking to use the NEMIS portal in 2024? Suppose you are a new user of the NEMIS Ssystem in Kenya. In that case, I present you with everything that you need to know, including registration, UPI number, and requirements. Read to the end to understand what NEMIS is in Kenya.

In this digital age, technology has proven to be helpful in several industries. In Kenya, particularly in education, the NEMIS portal has modernized education management. From managing learner’s performance data, NEMIS facilitates educational administration, ensuring efficiency, transparency, and accountability in the allocation and utilization of educational resources. For most users in Kenya, navigating through the Portal can take a lot of work. To help you get the most out of NEMIS in this article, we present you with everything to know.

Let us get started

Getting Started with NEMIS in 2024

Getting started with the National Education Management Information System (NEMIS) first can be pretty challenging. However, understanding its various components, right from registration to all the services it provides, is what makes NEMIS stand out for educators, administrators, and other stakeholders in the education sector. Below, I have covered everything you need to know about NEMIS.

What is NEMIS? 

NEMIS stands for the National Education Management Information System. Think of it as this massive door where you can get access to education data in Kenya. The Platform captures, stores, and processes information on students, teachers, and educational institutions across Kenya. The primary goal of NEMIS is to enhance decision-making, improve resource allocation, and increase transparency within the education sector. By digitizing records and processes, NEMIS facilitates a more streamlined and efficient management of the country’s education system.

What is UPI in NEMIS?

UPI is a six-character code that stands for “Unique Personal Identifier.” Its purpose is to help in tracking the academic progress of each teacher, student, and staff member in the education system in Kenya. In summary, a UPI helps in:

  1. Identify and Tracking of fake educational certificates.
  2. It helps in solving the issue of “ghost” teachers, as each has a unique number.
  3. It helps provide accurate data about student enrollment at various education levels in Kenya and monitors their progress.

NEMIS Number and How to Find a NEMIS UPI Number

Every person or institution registered with the NEMIS system has a unique NEMIS number. So this brings us to what is a NEMIS number? in other words a NEMIS Number is similar to the UPI number we discussed earlier. The NEMIS UPI number is significant for accurate and efficient record-keeping, Tracking of student and teacher performance, and management of resources. 

To find a NEMIS UPI number, whether as a student, parent, or educational administrator, here are the steps to take:

  1. Visit the Official NEMIS Website
  2. Login Using your credentials to access the system.
  3. Once logged in, go to the section where student information is available for students; for other users, you can locate a similar feature on your dashboard.
  4. Utilize the available search options to find your student details, such as name, school, or class.
  5. Upon locating the student’s details, you should be able to view your UPI number.

Requirements for Accessing the NEMIS Portal

Before accessing the NEMIS portal there are a few things that you should keep in mind. First, to use the Portal services, you are required to have the following:

  • A laptop or desktop running Windows Vista or a higher operating system.
  • Your PC should have a processor with a speed of at least 2.4 GHz to Support NEMIS tasks.
  • Your PC should have 1 GB of RAM or more. Plus, 120 GB of free hard disk space.
  • A modern browser is installed on Your PC, preferably Google Chrome, for Logging into the NEMIS website.
  • A reliable internet connection with a speed of over 2MBPS (3G, 4G, or 5G).
  • A digital camera for capturing learner images.
  • A printer may be necessary, especially for institutions with a large student population​​​​.

Additionally, for students, teachers, and schools, there are a few names that will be required from you to use the NEMIS portal efficiently; this includes:

Students:

  • Full name as it appears on the birth certificate.
  • Date of birth.
  • Nationality.
  • Home county and sub-county.
  • Gender.
  • Special needs (if applicable).
  • Parent contacts.
  • Parent/guardian identification number.
  • Parent/guardian contact number.
  • Email address​​.

Schools:

  • Legal registration documents.
  • Comprehensive school details, including name, type, ownership, infrastructure, and more.
  • School’s official email address.
  • Staff information.
  • Student details​​.

Teachers and Staff:

  • Teacher mobility: For teachers, transfers, and history.
  • Teaching areas: Indicates the subjects taught.
  • Study areas: Includes the training pursued.
  • Teachers’ responsibilities: Lists all responsibilities assigned to a teacher​​.

How to Register On the NEMIS Portal

NEMIS Portal 2024: Registration, UPI number, Requirements And Modules

Having satisfied all the requirements we have discussed above, the first step to using the NEMIS portal is to be registered with the Platform itself. The registration process is relatively easy as all you need to do is:

1. Visit the NEMIS Portal:

 Start by accessing the NEMIS website at www.nemis.education.go.ke. Click on the Register if new

2. Fill in the Registration Form:

On this page, all new users are required to provide details such as the name of your institution, your full name, gender, ID number, responsibilities, phone number, and email address.

3. Create a Password:

Choose a strong password for your account. It should be a combination of letters and numbers, with a minimum length of 8 characters.

4. Verify Your Account:

After submitting the registration form, you’ll receive a verification code via email. Enter this code on the Portal to complete the verification process, after which you will receive your login credentials.

EXPERT TIP: save registration login details, as this will be used to log you into the system.

Login To the NEMIS Portal

NEMIS Portal 2024: Registration, UPI number, Requirements And Modules

Once you have you have registered on the NEMIS, you can proceed to log in with your details:

  • Go to the NEMIS website and locate the login section.
  • Enter your login details, which include username and password.
  • Click On Login to Continue 
  • After logging in, you will be directed to the NEMIS dashboard. From here, you can access various modules and functionalities, including student registration, data management, and report generation.

NEMIS Modules Explained

NEMIS has all your own body made up of different parts to support you fully. Now, as for NEMIS 4 Modules support it, and they include:

  1. Institutions
  2. Learners
  3.  Staff
  4. Finance. 

Each of these models is interconnected in such a way that they ensure seamless data flow and management across different aspects of the education system. Let us now discuss each one of them in detail:

1. Institutions Module

The Institutions Module allows easy registration and management of educational institutions within the NEMIS portal. It contains several sub-modules designed to capture detailed information about schools, including:

  • Institution Registration: For registering both existing and new schools.
  • School Infrastructure: Details about school equipment and fixed assets.
  • School Utility: Information on utilities owned or controlled by the school.
  • Co-curricular Activities: Records of co-curricular activities, their achievements, and levels.
  • Teaching and Learning Material: Data on the quantities of learning materials available.

2. Learners Module

The Learners Module focuses on capturing and managing data related to students within the education system. Key features include:

  • Unique Personal Identifier (UPI): Generates a unique code for each learner.
  • Learner Registration: Records detailed information on each student.
  • Student Mobility: Tracks changes in a student’s school enrollment.
  • Performance Progression: Monitors academic progress across levels.
  • Learner Talent: Documents students’ extracurricular talents and achievements.

3. Staff Module

Dedicated to the workforce behind Kenya’s education, the Staff Module keeps track of details regarding teachers and non-teaching staff. It includes sub-modules for:

  • Staff Registration: Captures personal details of teaching and non-teaching staff.
  • Teacher Mobility: Information on teacher transfers and employment history.
  • Teaching Areas: Data on subjects taught by individual teachers.
  • Study Areas: Teachers’ academic and training background.
  • Teachers’ Responsibilities: Responsibilities assigned to each teacher.

4. Finance Module

Lastly, the Finance Module is primarily utilized by government agencies to monitor the financial aspects of educational institutions. It provides insights into:

  • Fees: School fee structures and approved fee items.
  • Capitation: Management of funds disbursed to public schools.
  • Income Returns: Records of all income received by institutions.
  • Development Fund: Tracks government-funded projects in schools.
  • Expenditure Returns: Details on institutional spending and project completions.

How To Troubleshoot Coomong NEMIS Issues and Solutions for each

While the NEMIS has its strengths, there are still a few things that you may need help with while trying to use the NEMIS Portal. Here are common known issues and how to go about each of them:

1. Forgot password

We humans are to error if you need to remember your login details. There is no need to be afraid, as mistakes do happen. Luckily enough there is a quick solution for this one. Here is how to go about it:

  1. Visit Nemis website
  2. Click on Forgot Password on the Main Dashboard
  3. Enter the username and email you used during registration on the redirect page.
  4. Check your email for login instructions.

2. Data Entry Challenges

If you are having a problem with another uploading learner or staff solutions similar there is a quick fix. Here check on the upload page the required file formats and size requirements and correct yours. Also, ensure that all fields are filled as required to submit details.

3. System Errors

If you are encountering errors during registration or when trying to use the Portal, just calm down. All you need to do is Clear your browser cache and cookies and then try to use the Portal. If the issue persists, you can try to use Portalduring during off-peak hours.

NEMIS Contacts

For direct assistance, the Ministry of Education and the NEMIS technical support team are available to address your concerns. Here’s how you can reach them:

  • Ministry of Education:
    • Location: Jogoo House B, Harambee Avenue, Nairobi County.
    • Postal Address: PO Box 30040-00100, Nairobi, Kenya.
    • Phone: +254-020-3318581
    • Email: [email protected]
  • Helpdesk Support:

Wrapping-Up

As we come to the end of this guide, in this article, I have taken you through every aspect of the NEMIS Portal. I you are a teacher, student, or a school trying to use the Portal, simply follow all the information provided in this guide. If you find what you have been searching for kindly consider Sharing this article with your family and friends to help them also access the NEMIS portal. All the best

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